Request for Qualifications for Architectural and Engineering Design Services for the Fort Loramie Redskin Stadium Improvements

Fort Loramie Local Schools ("District") is requesting qualifications for Architectural and Engineering Design Services for their proposed Redskin Stadium Improvements project. The District seeks assistance for comprehensive design and construction administration services in the development of their proposed Redskin Stadium Improvements project.

The District wishes to contract with an experienced architectural and engineering design firm for technical assistance in the design and implementation of a solution. A selection of a firm will be based upon specialized experience or technical expertise of the firm and its personnel in connection with similar projects and the firm's past record of performance with other similar clients.

The District is considering a single-prime, general contracting project delivery method for this project. However, the District has not made a final determination on the project delivery method. The District's budget for the total scope of the work is approximately $1,500,000 to $2,000,000. The intent is to have this scope of work bid in early 2027 with construction starting in late May 2027 and being completed by mid-August 2027.

In collaboration with Garmann Miller, the District has developed a preliminary scope of work for the Redskin Stadium Improvements, and it includes, but is not limited to, the following:

• Full track replacement - Demo of existing track and base, new gravel base, new asphalt base, curbs, and polyurethane track surface

• New field event approaches with adjusted high jump area & synthetic turf boxes

• New LED field lighting

• Update flagpole area

• New concrete 4' walk around exterior of track fencing & grass areas

• New 4' black vinyl fencing with cap around track

• New 6' black vinyl coated fence around exterior

• Synthetic turf around the exterior batting cage

• Update power panel in press box and add mini split system for cooling/heating

• Screen wrap for bleachers

Qualifications received will be evaluated and ranked based on the following information, as required by Ohio Revised Code Section 153.65, et seq., to determine the firm most qualified to provide the required services in a manner determined in the best interest of the District. The District will enter into an agreement for architectural and engineering design services with the selected firm.

It is the District's intention to provide open competition for the aforementioned professional services, where firm's qualifications are evaluated, and once a firm is selected, fair and reasonable compensation is negotiated. Interested individuals and firms are invited to submit evidence of their professional qualifications, and related information as follows:

1. General Background of the Firm - General description of the firm, number of years in business, number of employees, disciplines represented (i.e., architects, engineers).

2. Technical Experience - List experience with track & field facilities for school districts. Provide a detailed description of at least five (5) similar projects with services provided, cost of construction and contact information of owner.

3. Staff - Provide names and project roles of staff to be assigned to this project. Include detailed resumes of the assigned staff.

4. Schedule and Budget performance - Provide 5-year history of firm's ability to meet client district's schedules and budgets

5. Litigation - Provide any recent or current litigation or legal disputes that the firm has had in educational projects in the last 10 years.

6. References - Please provide five (5) references that the District can contact.

The evaluation of professional design firms will be based on the following criteria:

1. Qualification of the firm

2. Technical experience

3. Local knowledge/experience

4. Staff

5. References

Professional design firms interested in being considered should reply with an electronic copy (PDF format) statement of qualifications no later than (4:00 p.m.) local time on September 14, 2026. Statements of qualifications received after this date and time will not be accepted.

Statements of qualification should be sent to the attention of:

Daniel B. Holland

575 Greenback Road,

P.O. Box 26

Fort Loramie, OH 45845

P: (937) 295-3931

dan.holland@loramie.k12.oh.us

Responding firms will be evaluated and ranked in order based on their qualification's submittal. A copy of the rating form is included at the conclusion of this Request for Qualifications document. As part of this evaluation, the District may hold interviews with individual firms. The District expects to enter into contract negotiations with the firm ranked most qualified to perform the services needed.

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